(Effective 22 May 2018)
1. Collection Of Information
2. Use Of Information
3. Sharing Of Information
4. Additional Details
5. Your Choices
6. Data Rights
7. Contact Us
1. Collection Of Information
Summary: We collect information about you when you:
Become a member or affiliate
Create an account;
Use the Platform;
Attend an event;
Visit our website; and
Communicate with us.
We also collect information, such as usage statistics, by using cookies, server logs, and similar technologies.
If you elect to use certain features, we also collect information through other sources, such as social media services, invitations, and imported contacts.
1.1 Information You Provide to Us
We collect information that you provide directly to us. For example, we collect information that you provide when you create an account, choose interests or groups, fill out a form, or communicate with us. The types of information that we may collect include your name, username, password, email address, date of birth, postal address, phone number, photos, and any other information, and any other information that you choose to provide. See Section 2 to learn how we will use the information that you provide to personalise our recommendations and other content to you.
1.2 Information We Collect Automatically When You Use the Platform
When you use our Platform, we automatically collect information about you, including:
Log Information: We collect log information about your use of the Platform, including the type of browser that you use; the time, duration and frequency of your access; Platform pages viewed; your IP address; and the page you visited before visiting our Platform.
Device Information: We collect information about the computer or mobile device that you use to access our Platform, including the hardware model, operating system and version, unique device identifiers, and mobile network information.
Location Information: We may collect information about the location of your device each time you use our Platform based on your consent to the collection of this information. For further information see Section 5.2.
1.3 Information We Collect From Other Sources
We may collect information about you from other sources, such as through certain features on the Platform you elect to use, but only where these third parties either have your consent or are otherwise legally permitted or required to disclose your information to us. Examples include:
Social Media Services. If you register or log into your account through a third-party social media service, we will have access to some of your third-party account information from that service, such as your name and other information in that account, and used for purposes such as improving your website experience. We may also have access to third-party account information if you use the Platform feature to share a link.
Invitations. If another member sends you an invitation through our Platform, we may receive certain personal information, such as your name, email address, or phone number. If you are an invited guest, we will automatically send you an invitation to our Platform, and, if unanswered, a one-time follow-up invitation. We store this contact information only to send these invitations and evaluate their success.
You may unsubscribe from future invitations using the instructions in those messages. You may also contact us to request that we remove this information from our database.
Member Content. We may receive information about you when you or another member uploads photos or posts other content to the Platform. For further details about the rights over this information available to individuals, see Section 6.
Overall. We generally collect only the absolute bare minimum of information to enable us to provide a service on our Platform. This information is never sold or transfered to anyone without your express permission
2. Use Of Information
Summary: We use information about you to:
Operate, improve, promote, and protect Scottish Esports Association and our Platform;
Communicate with you; and Personalise content.
2.1 Operating our Platform
We may use information about you for various purposes related to operating our Platform, including to:
Provide, maintain, and improve our Platform, including to process transactions, develop new products and services, and manage the performance of our Platform;
Display information about you, for instance, your list of interests, which will be visible on your profile;
Personalize the Platform, for example, to suggest content in which we think you may be interested (including content given special protection under EU law or that relates to sensitive topics such as health, political opinions, religion, and sexual identity);
Allow you to share information about your use of the Platform through a third-party social media service, if you connect your account through that service (which you can turn off at any time) and to provide you with better recommendations;
Monitor and analyze trends, usage, and activities in connection with our Platform; and
Detect, investigate, and prevent fraudulent transactions, abuse, and other illegal activities; to protect the rights, property, or safety of Scottish Esports Association and others; to enforce compliance with our policies; and to comply with applicable law and government requests.
Perform accounting and administrative tasks, and enforce or manage legal claims.
2.2 Communicating With You
We may use information about you for various purposes related to communicating with you, including to:
Respond to your comments, questions, and requests, and provide customer service;
Communicate with you, in accordance with your account settings, about products, services, and events offered by us and others, to provide news and information that we think will be of interest to you, to conduct online surveys, to contact you about events on our Platform that are being held near your location, and to otherwise communicate with you in accordance with Section 2.3;
Notify you about communications of other members, in accordance with the communication preferences that you indicate in your account; and
Send you technical notices, updates, security alerts and support, and administrative messages.
2.3 Advertising And Other Uses
We may use information about you for various other purposes, including to:
Provide content, features, or sponsorships that match member profiles or interests;
Facilitate contests and other promotions;
Carry out any other purposes described to you at the time that we collected the information.
2.4 Legal Basis for Processing
Our legal basis for collecting and using the information described above will depend on the type of information and the specific context in which we collect it.
We process information about you in order to provide our services in accordance with our Terms of Service, for example to allow you to join groups, or to display your profile to other members, and to allow us to send you important service updates.
We also process information about you where it is in our legitimate interests to do so and not overridden by your rights (for example, in some cases for direct marketing, fraud prevention, network and information systems security, responding to your communications, the operation of networks of groups by the network administrators, and improving our Platform).
In some cases, we may also have a legal obligation to collect information about you, or may otherwise need the information to protect your vital interests or those of another person.
We may also process information to comply with a legal requirement or to perform a contract.
2.5 How do we process your personal offline data?
The majority of the processing is carried out by Provincial Grand Secretary, Provincial Grand Lodge use your personal data for the following purposes: –
To administer membership records.
To fundraise and promote the interests of Provincial Grand Lodge and Lodges within the Province.
To maintain our own accounts and records.
To inform you of meetings, events, activities and news within the Scottish Esports Association and in the world of Esports News.
To share your contact details within the Scottish Esports Association if you are appointed to a role within Scottish Esports Association for the purposes of administration.
The Scottish Esports Association Secretary will use your personal data in order to provide any care or assistance to you should the need arise.
Processing is necessary for our legitimate interests. This means that we can process your personal data if (i) we have a genuine and legitimate reason; and (ii) are not harming any of your rights and interests.
Our legitimate interests include: processing for the purposes of Scottish Esports Association administration (including all Committees of Scottish Esports Association);
Sharing your personal offline data
If you serve on Scottish Esports Association Committees, Sub Committees or take on any duty or role within Scottish Esports Association, your personal data may be shared with other members of Scottish Esports Association Committees or Sub Committees
We may also share your information or disclose it to third parties where required to comply with any court order or other legal obligation or when data is requested by government or law enforcement authorities, to enforce any agreements, or to protect the rights, property, or safety of us, members of Scottish Esports Association or others.
3. Sharing Of Information
We may disclose information about you:
to members or social media services, subject to the choices you may make via the Platform;
to our third-party service providers who help us to operate or improve our Platform;
to authorities to comply with legal obligations and to protect and defend our rights and property; and
to an affiliate or successor entity as part of a corporate transaction.
We may also share de-identified or aggregated information.
3.1 Through Our Platform
We share some of the information that we collect by displaying it on our Platform according to your member profile and account settings. Some information, such as user name, is always public. Some information, such as interests (if provided), can be hidden on our Platform. We recommend that you check settings and what information will be available to ensure that you are happy with the information that is visible to others.
3.3 With Our Service Providers
We may use service providers in connection with operating and improving the Platform to assist with certain functions, such as payment processing, email transmission, conducting surveys or contests, data hosting, managing our service, and some aspects of our technical and customer support. We take measures to ensure that these service providers access, process, and store information about you only for the purposes we authorise, subject to confidentiality obligations.
3.3 Following The Law
We may access, preserve, and disclose information about you to third parties, including the content of messages, if we believe disclosure is in accordance with, or required by, applicable law, regulation, legal process, or audits. We may also disclose information about you if we believe that your actions are inconsistent with our Terms of Service or related guidelines and policies, or if necessary to protect the rights, property, or safety of, or prevent fraud or abuse of, Provincial Grand Lodge Renfrewshire East or others.
3.4 Social Sharing And Other Tools
3.5 Affiliate Sharing And Merger, Sale, Or Other Asset Transfers
If Scottish Esports Association is involved in a merger, acquisition, financing, reorganisation, bankruptcy, or sale of our assets, information about you may be shared, or transferred as part of that transaction. We may also share information about you with current or future corporate parents, subsidiaries, or affiliates.
4. Additional Details
With your permission, we may allow others to use technologies that collect information about you to provide analytic services, for example Google Analytics. You may be able to disable the collection or use of this information.
Scottish Esports Association is based in Scotland and governed by Scots law and we will be processing, transferring, and storing information in and to Scotland and other countries.
We use commercially reasonable efforts to protect your personal information and have implemented technical and organizational measures in line with industry best practices. We cannot guarantee these controls will provide absolute security.
4.1 Analytics and Advertising Services Provided by Others
4.2 Transfer Of Information To Other Countries
We employ technical and organizational measures designed to appropriately protect your information that is under our control and that we process on your behalf from unauthorized access collection, use, disclosure, copying, modification or disposal, both during transmission and once we receive it. We store all information that you provide to us on secure servers. We train operatives regarding our data privacy policies and procedures, and permit authorized members to access information on a need to know basis, as required for their role. We use firewalls designed to protect against intruders and test for network vulnerabilities. However, no method of transmission over the internet or method of electronic storage is completely secure.
Where you have a password, which enables you to use our services, you are responsible for keeping this password complex, secure, and confidential. If you would like to update or change your password, you may select the “Forgot your password?” link on the login page. You will be sent an email that allows you to reset your password.
4.4 Data Retention
We may temporarily block your account if you have not logged in for twelve months or more. You may contact us if you wish to reactivate your account.
We retain certain information that we collect from you while you are a member of the Platform, and in certain cases where you have deleted your account, for the following reasons:
So you can use our Platform;
So ensure that we do not communicate with you if you have asked us not to;
To better understand the traffic to our Platform so that we can provide all members with the best possible experience;
To detect and prevent abuse of our Platform, illegal activities and breaches of our Terms of Service; and
To comply with applicable legal, tax or accounting requirements.
When we have no ongoing legitimate business need to process your information, we will either delete or anonymize it.
4.5 Policy Scope
4.6 Revisions To This Policy
5. Your Choices
You can review and change information about you or deactivate your account in your account settings, but we may retain certain information.
You can remove photo tags if you wish.
With your consent, we will use information about your location. You can deactivate this feature at any time.
You have the right to opt out of receiving Provincial Grand Lodge Renfrewshire East promotional messages, but you may still receive other non-promotional communications.
5.1 Your Choices: Account Information
You may update or correct your account information by editing your account settings or by sending a request to us as described in Section 6. You may deactivate your account by editing your account settings or by sending an email to us.
5.2 Your Choices: Location Information
When you first access the Platform, we will collect information about your location, which we use to make better recommendations for groups and events in your area, and to improve our Platform. If you do not want us to collect information about your location, then you can prevent this:
If using a mobile app, by changing the settings on your device.
Note that our Platform or its features may no longer function properly if you do.
Your mobile device settings may also give you the option to choose whether to allow us to view your location on a continuous basis, when only using the app, or never. Allowing us to view your location when you are not using the app allows us to provide you with recommendations on a regular basis. Please refer to your device’s guide for additional information on how to adjust location services.
5.3 Your Choices: Cookies
5.4 Your Choices: Promotional Communications
You can control messages that you receive from us, other members, and third parties by selecting the unsubscribe link in the message that you receive, or by adjusting the communication preferences in your account settings. We will also send you a link to these settings when you first sign up and in subsequent messages. If you opt out, we may still send you non-promotional messages, such as those about your account or our ongoing business relations.
5.5 Your Choices: Photo Tagging
You can tag photos of yourself and others if this feature has been activated. It is not active by default. When a photo has been tagged it means that the name of that person will appear alongside the photo, and the tagged photo will appear on the tagged member’s group profile.
6. Data Rights
You may have the right to exercise your data protection rights, including to request that Scottish Esports Association deletes, amends, or provides you access to your information.
You have the right to opt out of receiving Scottish Esports Association’s promotional messages, but you may still receive other communications.
You can complain to your local data protection authority about the use of your information.
We respond to all requests that we receive from individuals who wish to exercise their data protection rights in accordance with applicable data protection laws. You can contact us by sending an email to us from our Contact Page, choosing Webmaster as your Recipient
Rights that you may have, depending on the country in which you live, include:
Accessing, correcting, updating, or requesting deletion of your information.
Objecting to processing of your information, asking us to restrict processing of your information, or requesting the portability of your information.
Opting out from receiving marketing communications that we send you at any time. You can exercise this right by selecting the “unsubscribe” or “opt-out” link in the marketing emails we send you. Additionally, you may update your email preferences by changing the settings in your account.
Withdrawing your consent at any time if we have collected and processed your information with your consent. Withdrawing your consent will not affect the lawfulness of any processing that we conducted prior to your withdrawal, nor will it affect processing of your information conducted in reliance on lawful processing grounds other than consent.
Complaining to a data protection authority about our collection and use of your information. For more information, please contact your local data protection authority.
Note that Scottish Esports Association is a controller of your information on this platform. Other entities, such as social media organisations, may also act as controllers of your information. You should contact these organisations if you have any questions about how they use information that you have provided to them.
7. Contact Us
Under European data protection law, the controller of your information is Scottish Esports Association.
The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.